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Page 51
Sec. 2. The president shall preside at the meetings of the board;
appoint the various committees; certify all bills that have been
recommended for payment by the board; prepare the annual report; see
to the general enforcement of the rules; and perform such other duties
as the board may direct. In conjunction with the finance committee,
he shall make an estimate at the close of each fiscal year of the
probable expenses for the ensuing year, and submit the same to the
board for its action.
Sec. 3. The vice-president shall perform the duties of the president
in the latter's absence.
Sec. 4. The secretary shall record all proceedings of the board; read
the minutes of the preceding meeting, or meetings, at each regular
meeting; keep a detailed account of receipts and expenses; report
the same to the board monthly; file all communications, vouchers, and
other papers; certify all bills that have been recommended for payment
by the board; transmit all resolutions and recommendations that may
require it to the board of education or the proper committee thereof;
prepare an annual report of receipts and expenses; and perform such
other duties as the board may require.
ARTICLE V
COMMITTEES
Section 1. The standing committees of the board shall be a finance
committee, a book committee, and a committee on building and grounds,
each to consist of three members, to be named by the president at the
regular meeting in February of each year.
Sec. 2. The finance committee shall certify to the correctness of all
bills and pay-rolls before their presentation to the board; require a
voucher for all expenses; see that the accounts are properly kept;
aid the president in making up his annual estimates; verify the fiscal
reports of the secretary and librarian; and look after the financial
affairs of the board generally.
Sec. 3. The book committee shall be consulted by the librarian in the
selection of all books, magazines, newspapers, etc.; prepare the rules
for the management of the library; supervise the cataloging, labeling,
and shelving of the various publications; have general charge of the
book rooms; suggest suitable persons for employ�s (except the janitor
and his assistants), and fix the duties of the same; require a list
of all gifts, purchases and losses to be kept by the librarian, and
verify his monthly and annual statements of the same.
Sec. 4. The committee on building and grounds shall purchase and take
charge of the furniture and fixtures in the Library building; look
after all matters pertaining to the building and grounds (inclusive of
sidewalks, lawns, heating, lighting, and ventilation), and suggest the
proper persons to serve as janitor and assistants to the same. They
shall require all parts of the premises to be kept in a neat, clean,
and creditable condition, and report all defects that require repair
or remedy.
ARTICLE VI
EXPENDITURES
Section 1. Unless otherwise ordered by the board, no indebtedness
shall be incurred without the previous approval of the proper
committee.
Sec. 2. No committee shall authorize an expense of more than $25 in
any one month without having secured the sanction of the board in
advance.
Sec. 3. No bill shall be recommended to be paid by the board until it
has been approved by the proper committee in writing.
Sec. 4. All bills recommended for payment by the board shall be
certified by the president and secretary.
Sec. 5. When bids are asked for supplies, furniture, repairs, labor,
etc., they shall be made under seal, and shall only be opened at a
meeting of the board or of the committee to which the matter has been
referred.
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