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Page 33
[Illustration: Shelf list sheet. (Reduced; actual size. 10 x 25 cm.)
Book No. Accession No. Vol. Author Title
qG62 88390 Goodrich British eloquence
M11 540 2 Macauley Speeches
820
W72 49408 Windham]
[Illustration: Shelf-list card. (Reduced; actual size, 5 x 12-1/2
cm.)
090 Slater
S11 Book collecting
3528]
CHAPTER XXV
Cataloging books
After the books are accessioned, classified, author-numbered or
book-marked, and shelf-listed, they should be cataloged. A catalog
is a labor-saving device in library work. From it both reader and
attendant can ascertain whether the library has a certain book. By
consulting the catalog for the class-number, the book may be looked
for in its proper place, thus often saving hunting through the shelves
in several classes.
A printed list or catalog of the library is one of the first things
that will be asked for by the public. It is useful especially for
those who cannot well visit the library. But it is very expensive; it
is out of date as soon as issued; it cannot often be sold; it requires
training and experience to make it properly, and the money it will
cost can be better spent otherwise. Do not issue one. Print lists of
additions in newspapers. Post them in the library. Issue an occasional
bulletin of the latest purchases if you think it will be popular. Put
your time, skill, energy, and money into the making of a full card
catalog; keep this up to date; give the public access to it; teach
them how to use it, and you will find the printed catalog not needed.
On cards prepared for the purpose [see chapter on Things needed (9)
and Library Bureau catalog], a card for each book--and a book is a
book although in several volumes--write the author's surname (if the
book is anonymous write first the title), given name or names, if
known, title, date of copyright, date of publication, call-number, and
such other data as seem desirable. The price, for example, may be put
here, and the size, indicating this by a letter. [See Cole size
card in chapter on Things needed (9) and in Library Bureau catalog.]
Arrange these cards alphabetically, by authors' names for an author
catalog. This catalog will be in constant use in the purchasing of
books, in classifying new purchases, etc. By the call-number one
can refer from any entry in it to the entry of the same book in the
shelf-list. To make possible a like reference to the accession book,
write the accession number of each book near the bottom of the card
on which it is entered. In making the catalog entries observe
certain fixed rules of alphabetization, capitalization, punctuation,
arrangement, etc., as set forth in the catalog rules which may be
adopted. Only by so doing can you secure uniformity of entry, neatness
in work, and the greatest possible meaning from every note, however
much abbreviated.
[Illustration: Author card. (Reduced; actual size, 7-1/2 x 12-1/2 cm.)
973.2 Coffin, Charles Carleton, 1823-
C65 _Old_ times in the colonies.
460 p. il. O N.Y. c[1880]]
Preserve this catalog with great care. It is the key to the records in
shelf-list and accession book. In a small library the public may very
properly use it. As soon as possible, if your library is to be
quite large and much used, prepare for public use a duplicate of it,
omitting all those entries in the original which are of use only to
the librarian.
The average reader more often remembers the titles of books than
their authors. Add, therefore, to the author-list, in your public
catalog--not in your private or official catalog, for which
author-entries alone are sufficient--a title-list; a set of cards like
the author cards, except that on each one the book's title is entered
first instead of its author. Arrange author and title-lists in one
alphabetical series.
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